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Australian Government Capital Grants Program

Applications are now open for the 2024 Schedule, for projects commencing in the 2024 calendar year.

Applications must be received on or before Monday 6 February 2023

Schools wishing to apply must be able to demonstrate a financial and educational need for funding assistance.

To apply for funding:

  • Schools must complete Part A and Part B of the application
  • The school’s architect or design consultant must complete Part C: Application Feasibility Report
  • All parts of the application must be emailed to BGA.Mailbox@is.vic.edu.au

Application templates and guidelines are available below. Please note that schools will need the password provided by the VISBGA to access the application forms. If your school has not received a password, please contact Elizabeth Barnes.

For schools that were unable to join our Capital Funding Briefing in September 2022, a copy of the slide presentation is available below and a recording of the briefing is on isConnect.

If you have any queries, please do not hesitate to contact us via the details below.


The Australian Government Capital Grants Program provides approximately $15 million each year to assist non-government schools to upgrade and improve facilities.  While school authorities and communities are primarily responsible for establishing, maintaining and upgrading non-government school facilities, this program provides supplementary funds for capital development where there is a need for assistance.

The objectives of the program are to:

  • provide and improve school capital infrastructure, particularly for the most educationally disadvantaged students
  • ensure attention to refurbishment and upgrading of capital infrastructure for existing students, while making provision for needs arising from new demographic and enrolment needs
  • pursue the Commonwealth’s other priorities and objectives for schooling:
    • supporting quality teaching
    • supporting parental and community engagement
    • supporting safety for the school community
    • supporting the curriculum


Grants for capital expenditure can be used for:

  • investigating the need for schools, buildings, parts of buildings, other facilities or equipment
  • purchasing land, with or without buildings (or parts of buildings)
  • planning for the erection, alteration, extension, demolition or refurbishment of a building or other facility
  • developing or preparing land for building or other purposes
  • erecting, altering, extending, demolishing or refurbishing a building or other facility
  • installing or upgrading water, electricity or any other services
  • providing furniture and equipment, including information technology (as part of a broader capital project unless special circumstances exist)
  • providing library materials or obtaining services and goods for cataloguing a library (as part of a broader capital project unless special circumstances exist)
  • other projects as prescribed by the regulation.


To be eligible to apply, a non-government school must:

  • be a participant, or prospective participant, in the VISBGA
  • demonstrate a financial need for the grant
  • demonstrate that the project will contribute to the objectives of the program
  • demonstrate that the school has an appropriate maintenance plan in place and can meet the ongoing running costs of its facilities
  • demonstrate that adequate insurance is held over its school buildings
  • be proposing a project that is consistent with sound educational planning, within both the school and the environment within which it is operating, especially in relation to the cost, size and use of the facilities to be funded
  • be proposing a project that will not adversely affect the condition of a place in relation to the Commonwealth, state, territory or local government heritage legislation
  • demonstrate that it is financially viable and
  • own the land or have a lease for the land and/or buildings that has a period to run commensurate with the period in which the capital grant may be required to be repaid if the school no longer provides school education.


Program Guidelines and annual schedules of approved projects are available on the Australian Government Capital Grants webpage.

Program timelines

Capital funding under the Australian Government Capital Grants Program is available on an annual basis.  The entire process, from the initial call for expressions of interest to funding becoming available for successful schools, takes approximately 18 months.

The process is the same each year and follows the broad timeline below:

ISV contacts

If you have any queries, please contact the BGA office on 9825 7200 or email:

Aisling Allen
Manager, Capital Funding

Elizabeth Barnes
VISBGA Program Officer

Lindy McArdle
Manager, Grants Administration