Compliance Calendar 2025

7 January

Monthly payroll tax payment due (applicable to schools named as ‘not exempt’)

SRO: Payroll Tax
SRO: Payroll tax — frequently asked questions
Victorian Governement: Payroll tax for non-government schools

10 January

First Vic DE (Department of Education) payment of Financial Assistance Model (FAM) grants (25%) due.

isConnect: Victorian Government Financial Assistance for Non-Government Schools - Guidelines
isConnect: Australian and Victorian Government Funding for Non-Government Schools - 2024

Mid-January

Aus DoE (Australian Department of Education) pay 50% of General Recurrent Grants.

isConnect: Australian and Victorian Government Funding for Non-Government Schools - 2024

21 January

Monthly Business Activity Statements (BAS) for December due to Australian Taxation Office (ATO). Applicable to schools with turnover of more than $20 million per annum. • Note this is a change from 2024, when December and January were both due on 21 February

ATO: Business activity statements (BAS)

28 January

Load student enrolment data for NAPLAN tests

VCAA: NAPLAN – Handbooks, information kit and forms
NAP: NAPLAN – Key Dates

29 January

Camps, Sports, and Excursions Fund (CSEF) applications open

PAL: Camps, Sports and Excursions Fund (CSEF)
Vic DoE: Camps, Sports and Excursions Fund

3 February

Applications for the 2026 Australian Government Capital Grants Program (CGP) close.

ISV website: Australian Government Capital Grants Program

7 February

Monthly payroll tax payment due (applicable to schools named as ‘not exempt’)

SRO: Payroll tax
SRO: Payroll tax – frequently asked questions
Vic Gov: Payroll tax for non-government schools

Beginning of Term 1

Schools to complete Annual Anaphylaxis Risk Management Checklist at start of each school year.

PAL: Anaphylaxis: Resources

12 February

Student Residential Address and Other Information Collection (Address Collection) system open.

Aus DoE: Schools Hub: Data Collections | Address Collection

21 February

Monthly Business Activity Statements (BAS) for January due to Australian Taxation Office (ATO). Applicable to schools with turnover of more than $20 million per annum. • Note this is a change from 2024, when December and January were both due on 21 February

ATO: Business activity statements (BAS)

24 February

VCE / VCE VM - Initial enrolment. Schools should enter VCE including VCE VM Unit 3-4 enrolments by this date.

isComply: Schools offering Senior Secondary Courses
VCAA: Important Administrative Dates

27 February

ACARA (Australian Curriculum Assessment and Reporting Authority) Student Background Data Collection for Independent Schools system opens.

ACARA: Student Background Data Collection

28 February

October-December Quarterly Business Activity Statement (BAS) due to Australian Taxation Office (applicable to schools with turnover < $20 million per annum)

ATO: BAS A – Quarterly business activity statement

28 February

Vic DoE School Census Date.

Aus DoE: Schools Hub Data Collections Non-Government Schools Census

7 March

Monthly payroll tax payment due (applicable to schools named as ‘not exempt’)

SRO: Payroll Tax
SRO: Payroll tax – frequently asked questionsSRO: Payroll tax – frequently asked questions
Vic Gov: Payroll tax for non-government schools

12 March

Student Residential Address and Other Information Collection (Address Collection) system closes.

Aus DoE: Schools Hub / Data Collections – Address Collection

14 March

Conveyance Allowance claim submission closing date to Vic DoE for Term 1.

PAL: Conveyance Allowance Program

12-24 March

NAPLAN (National Assessment Program Literacy and Numeracy)

NAP: NAPLAN: Key Dates
VCAA: NAPLAN: Handbooks, information kit and form

21 March

Monthly Business Activity Statement (BAS) due to Australian Taxation Office (applicable to schools with turnover > $20 million per annum)

ATO: Business activity statements (BAS)

25 March

National Assessment Program (NAP) Opt-in Assessment in Science Literacy and/or Civics and Citizenship – registrations open.

NAP: NAP Opt-in assessment – information for schools

1 April

Reporting open for Workplace Gender Equality Agency (WGEA) Gender Equality Reporting. Applicable to employers who have employed more than 100 employees for 6 months or more of the reporting period of April 1 of previous year to March 31 of current year.

isConnect Employment Relations A to Z Framework: Equal Opportunity
isConnect Employment Relations A to Z Framework: Discrimination
Aus Gov: Workplace Gender Equality Agency

7 April

Monthly payroll tax payment due (applicable to schools named as ‘not exempt’)

SRO: Payroll Tax
SRO: Payroll tax – frequently asked questions
Vic Gov: Payroll tax for non-government schools

21 April

Monthly Business Activity Statements (BAS) for March due to Australian Taxation Office (ATO). Applicable to schools with turnover of more than $20 million per annum.

ATO: Business activity statements (BAS)

28 April

January, February and March Quarterly Business Activity Statement (BAS) due to Australian Taxation Office (ATO). Applicable to schools with GST turnover less than $20 million per annum.

ATO: BAS A – Quarterly business activity statement

29 April

National Assessment Program (NAP) Opt-in Assessment in Science Literacy and/or Civics and Citizenship – registrations close.

NAP: NAP Opt-in assessment – information for schools

2 May

Last day for VCE including VCE VM Unit 3–4 sequences and VCE VET scored Unit 3 and 4 units of competency.

isComply: Schools offering Senior Secondary Courses
VCAA: Important Administrative Dates

7 May

Monthly payroll tax payment due (applicable to schools named as ‘not exempt’)

SRO: Payroll tax
SRO: Payroll tax – frequently asked questions
Vic Gov: Payroll tax for non-government schools

8 May

ACARA (Australian Curriculum Assessment and Reporting Authority) Student Background Data Collection for Independent Schools system closes

ACARA: Student Background Data Collection

10 May

Submission of Student Family Occupation and Education (SFOE) data to ISV for state funding purposes.

16 May

Student Background Characteristics data due to ISV for Victorian Government. Request for information is emailed to schools.

5-23 May

National Assessment Program (NAP) Sample Assessment in ICT Literacy (NAP – ICTL) main study. (applicable only for schools selected to participate)

NAP: About NAP sample – ICT Literacy (NAP – ICT Literacy)

5-30 May

National Assessment Program (NAP) Opt-in Assessment in Science Literacy and/or Civics and Citizenship – test window.

NAP: About NAP sample – ICT Literacy (NAP – ICT Literacy)

21 May

Monthly Business Activity Statements (BAS) for April due to Australian Taxation Office (ATO). Applicable to schools with turnover of more than $20 million per annum.

ATO: Business activity statements (BAS)

30 May

Final day to request early amendment to state recurrent funding allocations if enrolments change by more than 15%.

31 May

Reporting due for Workplace Gender Equality Agency (WGEA) Gender Equality Reporting.

isConnect Employment Relations A to Z Framework: Equal Opportunity
isConnect Employment Relations A to Z Framework: Discrimination
Aus Govt: Workplace Gender Equality Agency

9 June

Monthly payroll tax payment due (applicable to schools named as ‘not exempt’)

SRO: Payroll Tax
SRO: Payroll tax – frequently asked questions
Vic Gov: Payroll tax for non-government schools

13 June

Conveyance Allowance claim submission closing date to Vic DET for Term 2.

PAL: Conveyance Allowance Program

17 June

General Achievement Test (GAT) held

VCAA: General Achievement Test

19 June

System opens for submission of Semester 1 Attendance Data to Aus DoE.

Aus DoE: Schools Hub / Data Collections – Student Attendance (STATS)

21 June

Monthly Business Activity Statement (BAS) due to Australian Taxation Office (applicable to schools with turnover > $20 million per annum)

ATO: Business activity statements (BAS)

30 June

Annual Report to be completed and published.

isComply: Information about School Performance
Financial Statement

30 June

‘Authorised person’ under the School Community Safety Order Scheme to provide de-identified report to Secretary of any orders issued under the Scheme in the preceding financial year. Report due within 28 days after 30 June.

Vic Gov: Ministerial Guidelines and templates

30 June

Financial Accountability (FA) Certificates (Aus DoE) completed and lodged by a school’s auditor.

Aus DoE: Schools Hub: Data Collections | Financial Questionnaire

30 June

Financial Questionnaire to be completed and lodged.

isConnect: Australian and Victorian Government Funding for Non-Government Schools - 2024
Aus DoE: Schools Hub: Data Collections | Financial Questionnaire

30 June

Final day for audited financial statements to be returned to Aus DoE.

Aus DoE: Schools Hub: Data Collections | Financial Questionnaire

30 June

State Accountability Certificate (Vic DoE) and school audited financial statements to be completed by a school’s Chair and auditor and lodged.

30 June

Annual Information Statement to be submitted to Australia Charities and Not-for-Profits Commission (applicable to schools that are registered as a charity).

ACNC: The Annual Information Statement

30 June

Modern Slavery reporting (applicable to schools with annual revenue > $100 million).

Aus Govt: Modern Slavery Statements Register

30 June

VRQA closing date for applications to register a new school or an online or virtual school.

VRQA: Timeline for application process

30 June

Institutions that have joined the National Redress Scheme must provide an annual report to the Minister as soon as practicable after end of each financial year.

Aus Gov: Guides to Social Policy Law | National Redress Guide
Aus Gov: National Redress Guide | 9.3.2 Annual report on the operation of the Scheme

1 July

Award Rates of Pay – Increase first full pay period on or after 1 July (Fair Work Commission).

isConnect Employment Relations A to Z Framework: Rates of Pay

1 July

High Income Threshold – Increased figure applies from 1 July (Fair Work Commission).

isConnect Employment Relations A to Z Framework: High Income Threshold

4 July

Camps, Sports, and Excursions Fund (CSEF) applications close. (Schools can accept applications from refugee and asylum seeker students enrolling in terms 3 and 4)

Vic DE: Camps, Sports and Excursions Fund
PAL: Camps, Sports and excursions Fund (CSEF)

7 July

Monthly payroll tax payment due (applicable to schools named as ‘not exempt’)

SRO: Payroll Tax
SRO: Payroll tax – frequently asked questions
Vic Gov: Payroll tax for non-government schools

11 July

Second Vic DE (Department of Education) payment of Financial Assistance Model (FAM) grants (50%) due.

isConnect: Victorian Government Financial Assistance for Non-Government Schools - Guidelines
isConnect: Australian and Victorian Government Funding for Non-Government Schools - 2024

Mid-July

Aus DoE General Recurrent Grants payment (25%).

isConnect: Australian and Victorian Government Funding for Non-Government Schools

21 July

Monthly Business Activity Statement (BAS) due to Australian Taxation Office (applicable to schools with turnover > $20 million per annum)

ATO: Business activity statements (BAS)

21 July

2024/25 Payroll Tax annual reconciliation due (applicable to schools named as ‘not exempt’)

SRO: Payroll Tax
SRO: Payroll tax – frequently asked questions
Vic Gov: Payroll tax for non-government schools

28 July

Last day for VCE including VCE VM Unit 4 or VCE VET scored Unit 3 and 4 units of competency withdrawal.

isComply: Schools offering Senior Secondary Courses
VCAA: Important Administrative Dates

28 July

April, May and June Quarterly Business Activity Statement (BAS) due to Australian Taxation Office (ATO). Applicable to schools with GST turnover less than $20 million per annum.

ATO: BAS A – Quarterly business activity statement

1 August

Aus DoE Census date.

Aus DoE: Schools Hub Data Collections Non-Government Schools Census

2 August

System closed for submission of Semester 1 Attendance Data to Aus DoE.

Aus DoE: Schools Hub: Data Collections | Student Attendance (STATS)

7 August

Monthly payroll tax payment due (applicable to schools named as ‘not exempt’)

SRO: Payroll tax
SRO: Payroll tax – frequently asked questions
Vic Govt: Payroll tax for non-government schools

8 August

Census Statutory Declaration must be returned to Aus DoE.

Aus DoE: Schools Hub Data Collections Non-Government Schools Census

12 August

Compliance Certification to Aus DoE opens.

Aus DoE: Schools Hub / Data Collections – Compliance Certificate

15 August

Aus DoE Census Special Circumstances applications close.

Aus DoE: Schools Hub Data Collections Non-Government Schools Census

21 August

Monthly Business Activity Statement (BAS) due to Australian Taxation Office (applicable to schools with turnover > $20 million per annum)

ATO: Business activity statements (BAS)

28 August

Conveyance allowance claim submission closing date to Vic DET for Term 3.

PAL: Conveyance Allowance Program

31 August

Annual report to be provided to the VRQA.

VRQA: Annual reporting obligations

8 September

Monthly payroll tax payment due (applicable to schools named as ‘not exempt’)

SRO: Payroll tax
SRO: Payroll tax – frequently asked questions
Vic Govt: Payroll tax for non-government schools

11 September

System opened for submission of Semester 2 Attendance Data to Aus DoE

Aus DoE: Schools Hub / Data Collections – Student Attendance (STATS)

20 September

Compliance Certification to Aus DoE closes.

Aus DoE: Schools Hub / Data Collections – Compliance Certificate

21 September

Monthly Business Activity Statement (BAS) due to Australian Taxation Office (applicable to schools with turnover > $20 million per annum)

ATO: Business activity statements (BAS)

7 October

Monthly payroll tax payment due (applicable to schools named as liable)

SRO: Payroll tax
SRO: Payroll tax – frequently asked questions
Vic Govt: Payroll tax for non-government schools

Mid-October

Final Aus DoE General Recurrent Grants payment (adjusted for enrolments).

isConnect: Australian and Victorian Government Funding for Non-Government Schools

21 October

Monthly Business Activity Statement (BAS) due to Australian Taxation Office (applicable to schools with turnover > $20 million per annum)

ATO: Business activity statements (BAS)

25 October

System closed for submission of Semester 2 Attendance Data to Aus DoE.

Aus DoE: Schools Hub / Data Collections – Student Attendance (STATS)

28 October

July, August and September Quarterly Business Activity Statement (BAS) due to Australian Taxation Office (ATO). Applicable to schools with GST turnover less than $20 million per annum.

ATO: BAS A – Quarterly business activity statement

Late-October/Early-November

Final Vic DET payment of Financial Assistance Model (FAM).

isConnect: Australian and Victorian Government Funding for Non-Government Schools - 2024

October/November

National Assessment Program (NAP) Scientific Literacy Sample Assessment – Field Study (applicable to schools that are selected to participate)

NAP: About NAP sample – Science Literacy

7 November

Monthly payroll tax payment due (applicable to schools named as liable)

SRO: Payroll tax
SRO: Payroll tax – frequently asked questions
Vic Govt: Payroll tax for non-government schools

17 November

Last day for VCE including VCE VM, VPC and VET units of competency enrolment or withdrawal

isComply: Schools offering Senior Secondary Courses
VCAA: Important Administrative Dates

21 November

Monthly Business Activity Statement (BAS) due to Australian Taxation Office (applicable to schools with turnover > $20 million per annum)

ATO: Business activity statements (BAS)

21 November

Conveyance allowance claim submission closing date to Vic DET for Term 4.

PAL: Conveyance Allowance Program

8 December

Monthly payroll tax payment due (applicable to schools named as liable)

SRO: Payroll tax
SRO: Payroll tax – frequently asked questions
Vic Govt: Payroll tax for non-government schools

21 December

Monthly Business Activity Statement (BAS) due to Australian Taxation Office (applicable to schools with turnover > $20 million per annum)

ATO: Business activity statements (BAS)

31 December

Annual Information Statement to be submitted to Australia Charities and Not-for-Profits Commission (ACNC) for charities that report to a standard financial year (1 July to 30 June).

ACNC: The Annual Information Statement